CivVora
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Vendors module

Vendor wrangling, finally calm.

Open vendor applications. Review them in a real queue. Assign booths on a map. Email everyone load-in instructions in one click. Stop fielding the seventeen "wait, where am I again?" calls the morning of.

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0
group emails to "All Vendors"
8 min
to lay out a 60-booth map
94%
apps approved on first review
Application · Pasadena Cheese Co.
Pasadena Cheese Co.
Food · Returning vendor · 6 prior shows
REVIEW
Booth
10×10 single
Power
20A required
Sampling
Yes
Insurance
$2M COI ✓
“We'd love a corner spot near the food court if possible — we'll bring the same fig & honey board that did so well last year.”
Approve & assign
Hold
What it does

Built for the chair who sleeps with their phone the week of.

Public application page

Branded URL. Pricing tiers, custom questions, file uploads (insurance, business license, menu). Closes when you say.

Review queue

See every application side by side. Mark approved / hold / waitlist. Notes that stay between you and the committee.

Booth assignment map

Drag vendors onto a map of your venue. Power, water, allergen, and food/non-food constraints respected.

One-click comms

Approval letters, load-in instructions, day-of reminders. Tokens fill in each vendor's booth, time, and parking pass.

Sponsor tiers

Booth fees waived for headline sponsors. Logos pulled into the program automatically. Stop tracking it on a Post-it.

Returning-vendor flow

Last year's vendors get a "renew + edit" link. They confirm their info; you don't re-enter sixty rows.

How it actually works

From open call to last load-out.

1
Open the call
Publish your application form. Past vendors get a one-click renew link. Public sees the standard form.
2
Review & decide
Committee reviews in a shared queue. Approve, waitlist, or hold. CivVora handles deposits and acceptance letters.
3
Assign booths
Lay out your venue map. Drag approved vendors into spots. The system flags conflicts before you do.
4
Run the day
Vendors get their packet a week out. Day-of, you have a printable manifest, contact list, and emergency comms ready.
app.civvora.com / vendors
Applications
62 received · 14 to review
All 62New 14Approved 38Hold 7Waitlist 3
Pasadena Cheese Co.
Food · Returning
NEW
Heirloom Roses Nursery
Plants · Returning
NEW
Two Swallows Honey
Food · New
NEW
Gold State Ceramics
Crafts · Returning
APPROVED
Tortuga Coffee
Food · New
HOLD
Calico Cottage Soaps
Crafts · New
NEW
Booth map · Civic Aud
52 / 60 assigned
— MAIN ENTRANCE —
StandardSponsorFoodOpen
“The booth map is the thing. Sixty vendors, twelve constraints, nine years of tribal knowledge — gone are the days of doing it on graph paper and a sticky-note wall.”
— Festival director, Mayberry Wisteria Festival
What it costs

Priced by booths, not by application.

Vendors pay you. We don't take a cut of their booth fees. CivVora's fee scales with the size of your event — small craft fairs are basically free.

See full pricing →
$1.50/booth · per event
First 25 booths free per event · sponsor booths always free · custom pricing for festival-scale (200+).
  • ✓ Public application form & returning-vendor flow
  • ✓ Review queue with committee notes
  • ✓ Drag-and-drop booth map with constraints
  • ✓ Bulk comms (approval, load-in, day-of)
  • ✓ Vendor manifest, COI tracking, and emergency contacts
Pairs naturally with

The other modules in the core trio

Memberships →
Flexible tiers, renewals, self-service. Custom fields that match how your org actually works.
Events →
From annual galas to weekly meetups. Registration, scheduling, and check-in in one place.

Run your next vendor call in CivVora.

You can stage the next show, import last year's vendor list, and have a public application form live before lunch.

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